Vendor Onboarding

The Accounts Payable Department has implemented a comprehensive solution to establish and pay our vendors electronically through US Bank and Paymode-X®. This advanced automation solution is designed to streamline the vendor set-up process, streamline payment disbursements, enhance efficiency, and bolster security for fraud risk mitigation.

Paymode-X® replaces PaymentWorks.


Process:

  • Departments will continue using the existing Vendor Add/Change Request Form through LoboMart to request a new/change to a vendor record.
  • The Vendor Maintenance Team will invite the payee to complete a simple Jaggaer registration: Supplier Invitation
  • Once the vendor completes and submits the registration and the information is validated, the Vendor Maintenance Team will add the payee to Banner, LoboMart, or Chrome River.
  • The Vendor Maintenance Team will provide the department with an update and the Banner ID.
  • The department may initiate a Requisition, Chrome River request, etc.
  • Paymode-X® will contact the vendors to introduce payment options (ACH, Premium ACH, Virtual Card, etc.) and provide registration information.
  • To ensure the timely processing of invoices and payments, vendors should email invoices as PDF attachments (one invoice per attachment) to acctspay@unm.edu and must include a Purchase Order Number.

Payments through Paymode-X offer the following benefits:

  • Improved Payment Delivery – No paper checks to process manually and deposit.
  • Improved Security—The vendor enters and maintains bank information for incoming payments through a secure online portal.
  • Improved Cash Flow—Advanced email notifications of payments with remittance details (invoice # and PO #), scheduled cash reconciliation reports in various formats, and CTX in bank statements automate more payments and improve cash application.

Paymode-X Sample Communication

ACH Payments
Premium ACH Payments
Card Payments


If you have any questions about this initiative, please contact vendors@unm.edu



Frequently Asked Questions

Yes, the Jaggaer Supplier Portal and Paymode-X are replacing PaymentWorks for vendor registration and payment processing.

The department's first step is to submit a Vendor Add/Change Request Form, which can be found in LoboMart.

Vendor Maintenance will send the vendor a Supplier Invitation to register on the Jaggaer Supplier Portal. The invitation will come from UNM Purchasing via email (vendors@unm.edu).

Vendors will enter essential company details, including:

  • Company name and contact information
  • Remittance address
  • Taxpayer Identification Number (TIN)
  • Vendor classification codes
  • W-9 or W-8 form for tax purposes

Vendors will select their preferred payment method (Check, ACH, Premium ACH, or Card) and securely enter their banking information for payment processing.

Foreign vendors may be eligible to receive payments via ACH or, in some cases, through wire transfer.

Yes, departments will continue to submit and confirm wire transfer information through Smartsheet securely.

Existing vendors will receive a registration invitation from Paymode-X to establish a payment method. While registration is encouraged, it is not required for vendors who wish to continue doing business with us.

No, Non-Employee, one-time payees are not required to register through either Jaggaer or Paymode-X. Departments will provide the necessary information to create the payee record in Banner and Chrome River.



UNM 2040 OPPORTUNITY DEFINED GOAL FIVE

ONE UNIVERSITY:

As a foundation for achieving the other 2040 goals, align and integrate our distinctive academic, research, patient care, and service components, and enhance our administrative functions to strengthen the University and its impact.

Objective 3:

Identify gaps and prioritize areas for streamlining, integrating, and improving our administrative systems and processes, in order to provide coordinated, efficient, and high-quality services.